Privacy Policy

1. About us

Here at Evian & Co. Attorneys, we are committed to safeguarding the privacy of the confidential and "Personal Information" (information that directly or indirectly identifies individuals who may be clients, staff, agents, lawyers, law students, job applicants or others inside or outside the firm) that is provided to us or collected by us during our business.

This Privacy Policy sets out how Evian & Co. Attorneys may collect and use any personal information that we obtain about you and your rights in relation to that information. It also sets out how to contact us if you have any questions about this Privacy policy or want to make a complaint to us about how we handle your personal information.

2. What information do we collect about you, and how?

2.1 Business development and business acceptance

We collect personal information about prospective clients and their beneficial owners or controllers as part of business development initiatives and our business acceptance process. The type of personal information we may collect includes name, address, nationality, business interests and employment history. We obtain this information from publicly available open sources.

2.2 Legal services and keeping up to date with relevant marketing

The type of personal information that we may collect includes current and historical information, such as your name and contact details (including your address, email address, and telephone numbers), as well as identifiers like your organization, employment history, and positions held. We obtain personal information from your IP address and the operating system and web browser that you use to access our websites. It enables us to identify which organizations have visited our websites, and we use this information to compile statistical data on the use of those sites, helping us to improve the user experience.

We use a third-party service provider to manage the firm's contact database and deliver emails to inform you about our services, legal developments and updates and invite you to Evian & Co. Attorneys events (including those we may jointly host with other organizations).

You can control the information you receive through our direct marketing function by using the "Managing your preferences" option at the bottom of the emails. If you no longer wish to receive marketing emails relating to our services by email or post, you can unsubscribe at any time by using the "Unsubscribe" option on the email footer or by contacting info@evianattorneys.com

2.3 Recruitment

If you apply for a role or work experience opportunity, or an event at the firm, you may need to provide personal information, including special categories of personal information (for example, details of extenuating circumstances). You application directly to us or via a recruitment agency will constitute your express consent to our use of this information. We will use this information to consider your application for a position with Evian & Co. Attorneys We may also use the information to carry out checks to verify the information provided by you (including reference, background, identity, suitability, etc.).

2.4 Alumni (including former partners)

If you are a former employee and have joined or wish to join our alumni programme or you are a former partner, we will collect personal information such as your name, contact details, email address, information about your employment with and after the firm and any other information we may have received from you that is relevant to the alumni programme.

This information is used to keep in touch with you and help you to engage with the programme. You can provide us with as little or as much information as you wish. Your personal information may be shared with third parties who help us to organise events to which you may be invited on a need-to-know basis.

3. How we use your information

We will only use your personal information if and to the extent that applicable law allows. We will therefore only process your personal information if:

• it is necessary for the performance of a contract with you or the organization you work for;
• it is necessary in connection with a legal obligation;
• you have given your consent (where necessary) to such use, or the organization you work for has obtained your consent (where necessary) to share your information with us; or
• if we (or a third party) have a legitimate interest which is not overridden by your interests or your rights and freedoms. Such legitimate interests include the provision of legal services, running the firm's business and marketing relevant services directly to you.

We may use your personal information to:

• consider whether we can pursue certain business development initiatives;
• comply with our legal obligations to identify and verify the identity of our clients and their beneficial owners;
• provide legal services to you and/or the organization you work for if you are a client;
• run the firm's business (e.g. carry out administrative or operational processes, including recruitment);
• maintain and develop our business relationships with you;
• improve our services and products to you, if you or the organization you work for are a client or prospective client;
• keep our database and systems up to date;
• send you marketing and invite you to events;
• monitor and analyze our business;
• process and respond to requests, enquiries or complaints received from you.

We will only retain your personal information for as long as is necessary for the purpose for which it was collected, including for the purposes of complying with any legal, regulatory, accounting or reporting requirements. Personal information obtained for the purposes of business development, client relations and/or providing legal services will be retained in accordance with the firm's Retention and destruction policy unless we agree otherwise with you in writing. If you wish to know more about the firm's Retention and destruction policy for any of the firm's different retention periods, please contactinfo@evianattorneys.com

4. How and why do we share your personal information?

We may share your personal information with our offices and associated partnerships due to, for example, our shared IT systems and/or cross-jurisdictional working on a matter. We use third parties who provide services on our behalf and will share your information with them. For example, a technology supplier may have access to your personal information when providing software support, or a company that provides recruitment services may have access to your information when we use their services.

We may also have to share your personal information with regulatory, government agencies, courts and other third parties.

We may only share your personal information with third parties where you have consented to us doing so (where necessary) or (for organization that you work for) has obtained your consent for us to do so (where necessary) and we are under a legal, regulatory or professional obligation to do so (for example, to comply with anti-money laundering or sanctions requirements).

5. Third-party sites

Our websites contain links to other sites, which are controlled by third parties. You should review these other sites' privacy policies. We do not accept any responsibility for them use of your personal information.

6. Your rights

You have certain rights that you can exercise under certain circumstances in relation to the personal information that we hold. These rights are to:

• request access to your personal information (known as a subject access request) and request certain information in relation to its processing;
• request rectification of your personal information;
• request the erasure of your personal information;
• request that we restrict the processing of your personal information; and
• object to the processing of your personal information.

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once the firm has received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

If you would like to exercise any of these rights, please contact us by emailing info@evianattorneys.com